Set up Gmail to work with your domain specific emails
Step 1: Make a list of your domain specific accounts and pair them up in a list with the gmail account. Example:
firstname.lastname@example.org – email@example.com
firstname.lastname@example.org – email@example.com
If needed you can map multiple accounts from your domain to one Gmail account. Example:
firstname.lastname@example.org & email@example.com – firstname.lastname@example.org
Set up all needed domain-specific accounts from your cPanel account.
Log in to your cPanel account and locate the Email section. Click Accounts. This will open the new account creation wizard. Fill out the form there with needed parameters and click Create Account. Do this for all needed accounts. Make sure to write down or print out the passwords. You will need them later to verify each account from Gmail.
Register Gmail account(s). You can do this here: https://accounts.google.com/SignUp
Forward your domain-specific email addresses to the Gmail counterparts. Here’s how to do this from your cpanel account.
- Click on Mail – Forwarders
- Click Add Forwarder.
- In the Address to Forward text box, enter the address for which you wish to forward to (Gmail account you will be using)
- Select your domain from the menu.
- Select Forward to email address. Enter the address to which you wish to forward email in the text box.
- Click Add Forwarder.
Follow these steps for all needed accounts!
The next steps are done from the Gmail accounts
Log in to one of the Gmail accounts you created earlier.
- Locate the gear icon at the top right corner, click on it and then Settings. This will take you to the Setting page.
- Click on Account and Import tab at the top. One of the options you should be seeing now is “Send mail as:”
- Click the “Add another email address you own” link. Type in the name that will be used with that account and then the actual domain-specific email. Leave “Treat as an alias” box checked.
- Click the Next Step button. Now you need to specify your logins to your domain-specific email account. Use the server’s IP address for the SMTP Server (something to find out from your hosting provider), then fill in your user name (complete email address) and the password. Leave “Secure connection using TLS” unchanged. Click Add Account. This will verify the connection and email the Confirmation Code to your email address. Since you already added the forwarder earlier you can retrieve your Confirmation Code either from the associated Gmail account or from your domain-specific email account using the web interface.
- From cPanel go to the email accounts and then locate the one you just set up. Click on More and Access Webmail. Click on Squirrel Mail, then one of the Submit buttons (so that Squirrel Mail would save the defaults) and then finally you will see the confirmation message Gmail sent you. Get the Confirmation code from it and paste it in the Gmail screen. Click Verify. You will see that the email has been now added to the Send mail as list.
- Repeat the process for the remaining emails.
Now you can safely remove all email accounts from the cPanel. You don’t need them anymore as everything will be now forwarded.
Once you’re set up: sending mail
To use one of your alternate sender addresses, click the From link when you compose a new message from your Gmail account. If you’re replying to or forwarding a message, click the field where your recipients are listed, then click From. After clicking From, you’ll see a drop-down menu next to your address, where you can select the email address you’d like to send from.
If you ever need to edit the name, configuration or reply-to address, go back to your settings. Click edit next to the address on your Accounts tab. To delete an address, just click delete.
Note for IMAP/POP users: If you access Gmail through a POP or IMAP email client (e.g. Outlook) and would like to send messages with a custom “from” address, you have two options. We recommend that you configure your email client with two outgoing SMTP servers, one for Gmail and one for your other address. Or, you can use Gmail’s outbound servers with a different “from” address. If you’ve already configured the alternate address, your message will be sent from:email@example.com, sender:firstname.lastname@example.org, regardless of which custom from configuration you chose.